We use our Data X-Ray tool to bring the relevant sources across your data landscape together in one place. We come to your site or connect remotely to structured and unstructured data sources, on premise or in the cloud, across multiple applications.
After connecting to the relevant sources, we will carry out an iterative search for data relevant to the data subject. Any data that is found is put into a case file and can subsequently be exported.
After the case file is built, we export relevant files for an access request response and/or work with your team to schedule files and records for deletion.
GDPR, CCPA, and other data privacy regulations require companies to respond to data subject access requests in a short period of time.
Finding individual data elements that are relevant to a specific data subject across the multitude of data sources that your organization manages is a challenge. Today most of the data discovery work in SAR responses is undertaken manually, on an ad hoc piecemeal basis. The result is that some companies are expending hundreds of work-hours and/or tens of thousands in advisor fees on gathering often incomplete data about a Data Subject.
With Ohalo’s Subject Access and Deletion Request Response Services, we can comprehensively take care of those requests in hours, not days or weeks, through our Data X-Ray tool which fully automates the request response process.
Data Deletion Requests are even more challenging than access requests since it requires not only identifying current data but then deleting it while also worrying about other regulatory, internal workflow, and referential integrity requirements that relate to the data in question.
Ohalo will come to your company with the Data X-Ray to automatically find data to be deleted. We will work with your team to understand workflow requirements and then tag that data for various downstream workflows, such as setting a retention period, deleting the data, or scheduling other company-specific actions.
The first step is to install the Data X-Ray. If you are only searching cloud services, this can be done in seconds on Ohalo’s infrastructure. If you need to search on premise sources, Ohalo will send you a guide to provision a computer. The application can either be run in JVM (Linux OS preferred) or in Docker.
After that, Ohalo will coordinate with your compliance/legal and IT departments to integrate the various datasources to be searched.
Ohalo will build a machine learning algorithm tuned to your company’s data types (ex: finding company-specific customer numbers) and carry out a pre-scan of the data. This can take anywhere for a minute or two to a couple of hours, depending on the amount of data to be scanned.
Ohalo will then carry out an iterative search across your datasources for data about the data subject in question and vastly reduce false positives by pre-filtering data using our natural language processing technology.
Clients and partners need to trust you to properly take care of their data. The Data X-Ray will build you a report that shows exactly what was scanned and what data was found to protect you against future action.